Admin Assistant

Makati City, Metro Manila, Philippines

Full Time

Talent Management

Entry Level

WHAT WE OFFER
Competitive Salary Packages
Professional Development Opportunities
Hybrid Work Setup
Equipment Provided
Day 1 HMO
Life Insurance

POSITION OVERVIEW
The Talent Acquisition Operations Associate supports the Talent Acquisition (TA) team by managing the Applicant Tracking System (ATS), maintaining accurate reporting, coordinating job requisitions, and ensuring smooth administrative operations. This role requires strong attention to detail, comfort in managing systems and data, and the ability to collaborate with cross-functional teams.

WHAT WILL YOU DO?
ATS Management

Manage ATS user accounts including onboarding and offboarding of system users.
Create and publish job postings across internal and external channels.
Update and optimize recruitment workflows to ensure process efficiency.
Maintain system configurations such as questionnaires, custom fields, and job templates.

Reporting & Analytics

Prepare and maintain core management reports to monitor hiring performance and pipeline health.
Generate weekly TA reports for leadership visibility and operational tracking.
Ensure data accuracy and completeness across all reporting documents.

LinkedIn Recruitment Management

Manage LinkedIn account access and permissions for the TA team.
Coordinate posting and maintenance of job advertisements as needed.

PRF (Personnel Requisition Form) Administration

Process incoming PRFs and ensure accuracy of documentation and approvals.
Track PRF statuses, timelines, and follow-ups to keep stakeholders informed.
Close PRFs based on hiring outcomes and maintain proper record keeping.

Talent Acquisition Administrative Support

Serve as the primary liaison between the TA team and the Marketing Department for recruitment-related branding or content needs.
Support TA operations through ad hoc administrative tasks and special projects as assigned.

WHAT SHOULD YOU HAVE?

Bachelor’s Degree in any field.
Must have intermediate to advanced skills in G Suite/MS Office Suite
Must have above-average attention to detail, logical, numerical, and verbal reasoning, and adherence to rules
Process-oriented
Good written and verbal communication skills
Ability to resolve interpersonal conflict in the office
Detail-oriented team player with a positive attitude
Strong problem-solving and analytical skills
Ability to work well under pressure with a high degree of accuracy
Ability to establish collaborative working relationships with extended team members
Strong reporting and analytical skills
Proven experience in administrative support, operations, or coordination roles.
Must be proactive, a critical thinker, a team player, and have a positive attitude
Good Analytical and Strategic thinking
High attention to details
Results-oriented

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Admin Assistant

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