Admin and Invoicing Associate

Makati City, Metro Manila, Philippines

Full Time

PaaS

Mid Level

WHAT WE OFFER

Competitive Salary Packages
Professional Development Opportunities
Hybrid Work Setup
Equipment Provided
Day 1 HMO
Life Insurance

Position Overview
The Invoicing and Admin Associate plays a key role in supporting both billing operations and general administrative tasks within a fast-paced payment gateway/PSP environment. This role is responsible for processing transaction-based invoices accurately and on time, while also handling various administrative duties to support the finance and operations teams. The ideal candidate is detail-oriented, organized, and adaptable to the dynamic nature of the fintech and payment processing industries.

WHAT WOULD YOU DO?
Invoicing & Billing

Prepare and issue accurate invoices based on merchant transaction volumes, pricing models (e.g., per-transaction, percentage-based, tiered), and service-level agreements.
Validate billing data from payment platforms and internal reporting tools before invoice generation.
Coordinate with Operations, Account Management, and Finance teams to resolve billing discrepancies and special pricing arrangements.
Process adjustments, credits, chargeback fees, and rolling reserve charges as needed.
Maintain up-to-date billing records and documentation for audit and compliance purposes.
Support month-end close activities related to billing and revenue recognition.
Respond promptly to merchant inquiries regarding billing statements and fee explanations.

Administrative Support

Assist with the preparation and organization of internal financial reports and documentation.
Maintain accurate and up-to-date digital filing systems for billing, contracts, and regulatory documents.
Schedule and coordinate meetings with the necessary teams and manage related communication.
Support onboarding documentation for new merchants related to billing setup and compliance forms.
Handle general office or team administrative tasks, including data entry, internal communications, and basic documentation updates.
Assist in preparing materials for audits, filings, or regulatory reporting.

Adhoc Tasks

Stay updated on industry trends to improve service quality and better support clients and/or operations.
Execute other duties and responsibilities as assigned by the immediate supervisor or manager.
Proactively identify and recommend initiatives to enhance departmental efficiency.
Demonstrate flexibility in extending working hours as necessary to meet business needs.

WHAT SHOULD YOU HAVE?

Bachelor’s Degree in any field.
Familiarity with transaction-base billing, PSP fee structures, and digital payment platforms.
Proficient in Microsoft Excel and billing/accounting software (e.g., QuickBooks, NetSuite, SAP).
Must have intermediate to advanced skills in G Suite/MS Office Suite
Must have above-average attention to detail, logical, numerical, and verbal reasoning, and adherence to rules
Process-oriented
Good written and verbal communication skills
Ability to handle confidential information with integrity and discretion.
Detail-oriented team player with a positive attitude
Strong problem-solving and analytical skills
Advanced technological skill set
Ability to work well under pressure with a high degree of accuracy
Ability to establish collaborative working relationships with extended team members
1–3 years of experience in invoicing, billing, or administrative roles—ideally within the fintech or payment processing industry.
Must be proactive, a critical thinker, a team player, and have a positive attitude
Good Analytical and Strategic thinking
High attention to detail
Results-oriented

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address*

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

What's your highest level of education completed?*

College or University*

What languages do you speak fluently?*

Desired salary*

Earliest start date?*

Can you work weekends?*

Can you work evenings?*

Can you work overtime?*

In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!*

150

If REFERRED, kindly indicate your referrer’s COMPLETE NAME (Leave this blank if not applicable)

If you were referred, please specify whether you are actively seeking a job or if you were invited to apply (Leave this blank if not applicable)

Are you currently based in [VN/PH] and legally allowed to work there?*

What types of work setups do you prefer or are willing to consider?* HybridOnsite

What is your preferred interview time?*

What is your next preferred interview time?*

Have you read the full job description for this role?*

Tick “I agree” if you're okay with us using AI to generate a written transcript and summary of your interviews. (We won’t record video or audio.) This helps our team complete scorecards more accurately, evaluate candidates more fairly, and give you faster, clearer feedback.

Giving consent is completely optional and won’t affect your chances of getting hired. You can withdraw your consent at any time by emailing [email protected] or telling your interviewer."*

Human Check*

Submit Application

A family-like workplace allows you to know one another in order to build a strong camaraderie.

If you’re thinking of working with a company that enables employees to be their best, come and join us!

Admin and Invoicing Associate

Apply for this position