IT Asset Coordinator

Makati City, National Capital Region (NCR), Philippines

Full Time

Technology

Entry Level

Position Overview

The IT Asset Coordinator is responsible for managing, tracking, and safeguarding all IT-related assets within the organization. This role ensures that all IT property, such as hardware, software licenses, and related equipment, is accurately documented, maintained, and available for operational use. They are also responsible for implementing inventory control processes to minimize losses, optimize asset utilization, and support budgetary planning for the Technology Department.

WHAT WILL YOU DO?

Inventory Management & Documentation

Maintain an up-to-date inventory of all IT assets, including computers, servers, software licenses, networking equipment, and peripherals.
Track asset lifecycle stages (acquisition, deployment, maintenance, disposal) using asset management software or systems.
Label, document, and catalog each item to ensure easy tracking and location within the organization.

Asset Tracking & Reconciliation

Conduct regular audits to reconcile physical assets against inventory records and address any discrepancies.
Implement asset tagging, logging, and location tracking protocols for all IT assets.
Coordinate with procurement, finance, and other departments to reconcile inventory data with financial records.

Maintenance & Compliance

Schedule routine maintenance and track warranty and support expirations to ensure that all IT equipment is functioning optimally.
Ensure compliance with regulatory and organizational policies regarding IT asset management and data security.
Coordinate with Technology employees to track software licenses and ensure compliance with licensing agreements.

Onboarding and Offboarding

End-to-end onboarding support (i.e., hardware procurement, configuration and inventory management, account creation, access management, etc.)
End-to-end offboarding support (i.e., hardware movement and inventory management, access management, etc.)

Additional Duties

Accomplishes other tasks as may be assigned by the immediate supervisor/manager.

Physical Requirements

This role may require occasional lifting of IT equipment or supplies.

WHAT SHOULD YOU HAVE?

Bachelor’s degree in Information Technology, Computer Science, Information Systems, Business Administration, and other related fields.
Proficiency in asset management software(e.g., ServiceNow, AssetPanda) and spreadsheet applications.
Strong attention to detail and organizational skills.
Knowledge of IT hardware and software.
Basic understanding of data security and compliance best practices.
Minimum of 1 year in inventory or asset management, preferably within an IT environment.
Strong interpersonal communication skills.
Proven ability to work as part of a team, also being self-directed and motivated.

Shift Schedule

9:00 AM - 6:00 PM (GMT +8)

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IT Asset Coordinator

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